Salary: $25.88 Hourly
Location : Juneau, AK
Job Type: Full Time
Job Number: 44185
Department: Corrections
Division: Pretrial, Probation and Parole
Opening Date: 02/15/2024
Closing Date: 5/6/2024 5:00 PM Alaska
Division: Pretrial Probation and Parole
Position Open To: Alaska Residents Only
Bargaining Unit: General Government
Range: 14
Job Description
The Department of Corrections, Division of Pretrial, Probation and Parole , is recruiting for an Administrative Assistant 2 position located in Juneau, Alaska.
Watch Alaska DOC's video here:
Watch Alaska DOC's Division of Pretrial, Probation, & Parole video here:
What you will be doing:
The Administrative Assistant for the Division of Pretrial, Probation & Parole's Director's Office, provides a variety of paraprofessional work in support of commissioned peace officers and assists in administrative duties in support of maintaining a functioning division.
Our organization, mission and culture:
The Alaska Department of Corrections, Division of Pretrial, Probation & Parole, strives to help provide positive change in every town, village, and neighborhood in Alaska by enhancing public safety, assisting the court with fair administration of justice for victims and defendants, and by providing quality supervision that holds defendant's accountable, while connecting them to community partners and resources that can provide an individual the tools for long-term change and success. You will help in the administration of various levels of support for the division.
The benefits of joining our team:
By joining the Pretrial, Probation & Parole's Director's office you will be an integral team member in supporting our division. The Department of Corrections offers flexible work week schedules, paid time off and many opportunities for advancement.
The working environment you can expect:
The Pretrial, Probation & Parole's Director's Office is a fast paced office that lends support to the staff and community members from across the State of Alaska. You will be interacting regularly with staff, defendants, offenders, and community members while collecting information and relaying to the appropriate channels.
Who we are looking for:
The ideal candidate will possess the following strengths, skills, and abilities:

• Experience reading and comprehending State statutes, regulations, and procedures and applying them to specific situations
• Strong written, verbal, and detail-oriented communication skills with the ability to communicate complex information
• The ability to compile information and compose documents without errors
• The ability to work independently with minimal supervision while remaining self-motivated
• Proficiency using the Microsoft Office Suite Programs (Outlook, Word, Excel and PowerPoint)

*Driver's License preferred for this position.
Minimum Qualifications

Six months of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.
OR
One year of advanced-level clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.
OR
One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year)
OR
One year of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)
Special Note:
Examples of entry-level technical experience include:
-Assisting in the preparation of reports reflecting the examinations made, discrepancies noted, and the corrective entries required for adjusting accounts. Assisting with the implementation of corrections.
-Verifying the accuracy and completeness of accounting data and documents; determining the general ledger accounts, journals, and subsidiary accounts affected and the debit and credit entries to be made; determining the entries required to bring accounts into balance; preparing encumbrances, expenditures, adjustments, billings, and other transaction documents for the account; and maintaining records of transactions and current status of accounts.
-Preparing standard and ad hoc reports; making periodic projections and analyzing trends; notifying supervisor of need for additional promotional efforts; and recommending additional promotional materials or methods to secure optimum enrollment.
-Receiving supply requests, reviewing and approving for completeness and conformity to guidelines. Preparing and processing various documents such as purchase orders, delivery orders, and bid specifications.
Examples of advanced clerical experience include:
-Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.
-Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License (CDL).
Additional Required Information
REQUIRED DOCUMENTS
Applicants are required to either attach to their application or provide at time of interview the following:

• 3 most recent employee evaluations
• 3 professional references
• Cover letter

COVER LETTER
Please use the cover letter to highlight your knowledge, skills and abilities as they pertain to the bulleted points.

• in the "who we are looking for" section of the job description, please give specific examples to demonstrate your experience and/or education.
• Please attach the cover letter to your application before submitting it online, or if you are unable to attach your application, please provide it at the time of the interview with the required information listed in the posting.
• Your cover letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process.

PREA NOTIFICATION
The Department of Corrections follows and maintains federal and state requirements standards including, but not limited to, Prison Rape Elimination Act (PREA) standards which apply to all public and private institutions that house adult or juvenile offenders. PREA standards preclude the department from hiring or promoting anyone who has engaged in, or been convicted of any conduct which would violate PREA standards related to sexual assault including:

• Sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institution;
• Convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse; or
• Has been civilly or administratively adjudicated to have engaged in the activity described above.

EDUCATION If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or provided at the time of interview, at the discretion of the hiring manager. SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION Education completed in foreign colleges, universities, or high schools may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution or high school. It is your responsibility to provide such evidence when applying. WORK EXPERIENCE If using work experience in your Applicant Profile, you must also provide the employer name, your job title, dates of employment and whether full or part-time. Applicant Profiles will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.
CRIMINAL HISTORY CHECKS/APSIN/ACOMS Please be aware - this position requires the use of the Alaska Public Safety Information Network (APSIN)/Alaska Corrections Offender Management System (ACOMS). A security clearance issued by the Department of Public Safety (DPS) is necessary to use APSIN/ACOMS. DPS will deny security clearance for any applicant who has been convicted of a felony or misdemeanor in this state or another jurisdiction, or who may be a fugitive from justice. Additionally, security clearance will be withdrawn if DPS discovers that material information was falsified or omitted at the time of the initial application for security clearance. FINGERPRINT NOTICE All Department of Corrections employees are required to be fingerprinted. The successful candidate must pass a criminal history check.
APPLICATION NOTICE You can ONLY apply for this position through the Workplace Alaska website or via hardcopy application. If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or any other database, you MUST use a Workplace Alaska online or hardcopy application to successfully apply. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska "How to Apply" webpage, found here:
NOTICE
Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll free) or (907) 465- 4095. If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.com' domains. For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page located athttps://www.governmentjobs.com/OnlineApplication/User/ResetPassword.

EEO STATEMENT The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.
Contact Information

Nick Lemrise
Administrative Officer 2
Phone: (907) 465-1013
nick.lemrise@alaska.gov
Careers with the State of Alaska offer MANY benefits
The following information describes typical benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.
For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an (Please note this video is specifically designed for new State Employees.)
Insurance Benefits

• Health insurance, which includes employer contributions toward medical/vision/dental
  • The following employee groups are under AlaskaCare Benefits administered by the State: See for additional information.
    • AVTEC
    • Confidential
    • Correctional Officers
    • Marine Engineers
    • Mt. Edgecumbe Teachers
    • Supervisory
    • Unlicensed Vessel Personnel/Inland Boatman's Union
    • Exempt employees (not covered by collective bargaining)

The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information.

• General Government
• Labor, Trades and Crafts
• Public Safety Employees Association
• Masters, Mates & Pilots

Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)

Optional Insurance Benefits

• Group-based insurance premiums for
  • Term life (employee, spouse or qualified same sex partner, and dependents)
  • Long-term and short-term disability
  • Accidental Death and Dismemberment
  • Long-term care (self and eligible family members)
  • Supplemental Survivor Benefits

Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses

Retirement Benefits

• Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS)
• Matching employer contribution into a defined contribution program (new employees)
• Employer contribution into a defined benefit or defined contribution program (current employees)
• Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security
• Option to enroll in the Alaska Deferred Compensation Program
• Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options

See for additional information

Paid Leave & Other Benefits

• Personal leave with an accrual rate increase based on time served
• Eleven paid holidays a year

01

Do you have any periods of employment in a 24-hour institutional setting where you were responsible for the care and custody of others that are not already included in your job application (such as correctional facilities, juvenile facilities, or residential treatment centers)? If so, provide the name of each institution, your job title(s), and dates of employment in the space below.
02

Have you ever initiated or engaged in a sexual assault and/or sexual abuse in prison, jail, lockup, community confinement facility, juvenile facility or other institutions?

• Yes
• No

03

Have you ever been the subject of an investigation for engaging, or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse?

• Yes
• No

04

Have you ever been disciplined, terminated, or resigned in lieu of an employment action surrounding allegations of sexual harassment, sexual abuse, or assault?

• Yes
• No

05

Have you ever been civilly or administratively adjudicated to have engaged in the activity described in the prior questions above related to sexual abuse or sexual activity?

• Yes
• No

06

If you responded "Yes" to the any of the four preceding questions, please describe each incident, including dates and locations, in the text box below.
Required Question